Conditions of participation

Website Terms and Conditions of Use and Event Participation

On the following pages you will find the Website Terms and Conditions of Use and Event Participation (hereinafter “Terms and Conditions of Participation”) of Imaging World / RINGFOTO GmbH & Co. KG, Benno-Strauß-Straße 39, 90763 Fürth (“RINGFOTO” or “we” / “us”). Further information and details about RINGFOTO GmbH & Co. KG and its legal representatives can be found on our website in the “Imprint” section (https://imagingworld.de/impressum/). The term “user” used below refers to all visitors to our events and RINGFOTO websites (in particular www.imagingworld.de/en/ ).

These conditions of participation apply to visits to the Imaging World trade fair, to participation in workshops at the Imaging World trade fair and to the use of our Imaging World website. You can also access, print, download and/or save them at any time via the following link: Conditions of participation
These conditions of participation apply exclusively. RINGFOTO does not recognize any terms and conditions of visitors that contradict or deviate from RINGFOTO’s conditions of participation.

Forbidden, immoral, disruptive behavior, etc.

You may not engage in any behavior at the event venue that is likely to disrupt the orderly conduct of the event, access to or set-up and dismantling of the event, or that is otherwise contrary to the interests of RINGFOTO or other visitors. With regard to the use of the website and associated networks, you may not damage, deactivate, overload or otherwise impair them.

The distribution of materials and sale of products at the Imaging World trade fair is prohibited. Offenders will be immediately excluded from the respective event. Special permits must be agreed with RINGFOTO.

Registration for workshops

If it is not possible to purchase tickets via Eventim because the contingent on Eventim is shown as exhausted or no availability for workshop tickets is indicated by Eventim, you can contact the following e-mail address events@ringfoto.de to request additional seats/availability for the workshops.

Online ticketing via eventim-light

Tickets for visitors to the Imaging World trade fair and for participants in the workshops offered at the Imaging World trade fair are sold exclusively online via the online ticket system eventim-light of CTS EVENTIM AG & Co KGaA, administration: Hohe Bleichen 11, 20354 Hamburg, phone: 0421 3666-0, e-mail: info@eventim.de (hereinafter referred to as “Eventim”). Ticket purchases are subject to Eventim’s General Terms and Conditions, which can be viewed during the ordering process and must be accepted by the purchaser in order to complete the ticket purchase. Details (including the scope of the tickets) and ticket prices can be found in the information on the Imaging World website for the workshops and on the Eventim website for visits to the Imaging World trade fair ( https://www.eventim-light.com/de/a/67b6e65fd246670e387ea1a2/e/67b85235d246670e387eb72b) and may vary depending on the ticket category.

The processing of the order, the dispatch of the tickets as well as the payment processing are carried out exclusively by Eventim. The contractual partner for ticket purchases is RINGFOTO.

The purchaser agrees to the forwarding of his personal data required for the ticket purchase to Eventim. The purchaser will be informed of Eventim’s data protection information during the ordering process (available at Data protection information | Ticket-Shop).

When purchasing a ticket for the Imaging World trade fair and/or for a workshop at the Imaging World trade fair, there is no right of withdrawal in accordance with Section 312 g (2) No. 9 BGB.

Tickets cannot be exchanged or returned.
Price and ticket offers are always subject to change. The ticket prices include the applicable statutory VAT. When ordering by credit card or PayPal, online tickets are paid for by external service providers. Otherwise, the price components and payment modalities in the Eventim General Terms and Conditions must be observed.

Reimbursement and cancellation of tickets

If the Imaging World trade fair is canceled and rescheduled to a new date, RINGFOTO is entitled to declare the validity of the original tickets for the Imaging World trade fair for the new, rescheduled date. A return of the tickets to RINGFOTO or a reversal of the ticket purchase as a result of the postponement is not possible in these cases, unless it can be proven that the ticket holder cannot reasonably be expected to attend the rescheduled date. This does not apply if RINGFOTO is responsible for the postponement of the Imaging World trade fair. If the Imaging World trade fair is canceled by RINGFOTO without there being a new date, RINGFOTO will refund the face value of tickets already purchased.

Ticket purchasers are not permitted to resell purchased tickets to third parties against payment and for commercial gain unless RINGFOTO has expressly agreed to this resale. If a ticket is resold to a third party contrary to this provision, RINGFOTO reserves the right to cancel the ticket. However, it is permitted to pass on a ticket if you are unable to attend the trade fair for personal reasons (e.g. illness).

In all other respects, the cancellation conditions set out in Eventim’s General Terms and Conditions must be observed.

Changes to the trade fair program

The exhibition programme is subject to organizational, content or personnel changes. RINGFOTO is entitled to replace or cancel announced program items if this is necessary for objective reasons, in particular if speakers are unavailable or for technical reasons.

Scan the tickets

Upon arrival at the Imaging World trade fair, the user’s ticket will be scanned for admission at the main entrance to the event. Such a scan of the ticket is for analysis and security purposes only.

Photo/film shoots during the Imaging World trade fair
At the Imaging World trade fair, RINGFOTO or third parties commissioned by RINGFOTO will make film/photo recordings of the event site (such as the stage or trade fair stands) and of the exhibitors and visitors to the trade fair. We use these film/photo recordings for the purpose of advertising (e.g. exposés, trade fair reports, etc.), including reproduction, distribution, making available to the public, performance, broadcast, transmission, retransmission, reproduction, editing and redesign using all digital and physical media, channels (e.g. social media) and formats (e.g. PDF, JPEG, interactive graphics, visual or audiovisual file formats, etc.), including (but not limited to) websites and platforms of all kinds, for both stationary and mobile devices. The legal basis for the production of the film/photo recordings and their use is Art. 6 para. 1 lit. f), Art. 85 para. 1 GDPR in conjunction with. §§ 22, 23 KUG. You can object to the (further) publication of the film/photo recordings at any time, insofar as you are depicted there. To do so, you must contact: datenschutz@ringfoto.de. The film/photo recordings will be removed from the website/platform and the social media channels or made unrecognizable with regard to your person after you have exercised your right of objection.

The photographer will only make individual recordings of individual trade fair visitors at the Imaging World trade fair if the trade fair visitor has expressly consented to the film/photo recordings being made in advance. In this case, the legal basis for the production of the film/photo recordings is Art. 6 para. 1 lit. a) GDPR.

The film/photo recordings made by the Imaging World trade fair will be stored by us for a period of 3 years and then deleted.

Photographs taken during a workshop

If you take photographs during a workshop, you may only use these photographs – subject to the consent of any other workshop participants depicted – for the purpose of personal reporting. You are not permitted to use the photographs for commercial purposes.

House rules of the operator of the event venue
The user undertakes to comply with the additional regulations of the respective operator of the event venue (Nürnberg Messe, Frankenhalle, Messezentrum 1, 90471 Nuremberg), which may be displayed on site for information purposes. Canvassing is not permitted. It is generally prohibited to bring animals onto the exhibition grounds (except for assistance dogs). In any case, a leash and muzzle are mandatory for dogs.

RINGFOTO reserves the right to exclude or remove any person from the Imaging World trade fair and the respective event venue who does not comply with these conditions of participation and/or the additional regulations of the operator of the event venue on site or who RINGFOTO reasonably believes to be in breach of the rules.

Newsletter

Subject to the user’s express consent, we will regularly send them our newsletter. We use the so-called double opt-in procedure to obtain consent, i.e. we only send users our newsletters if they have confirmed their consent by clicking on the corresponding link in an email that we send them for these purposes. In the event that users no longer wish to receive our newsletter, they can object to receiving the newsletter in the future at any time by using the unsubscribe link embedded in one of our newsletters. Alternatively, users can unsubscribe by sending us a corresponding message, e.g. by post, email to one of our contact addresses below:

Mail to: RINGFOTO GmbH & Co KG, Benno-Strauß-Str. 39, 90763 Fürth, Germany
E-mail to: events@ringfoto.de

Force majeure

Furthermore, we are not liable for damages caused by force majeure such as war, terror or natural disasters or other events for which we are not responsible (e.g. strikes, lockouts, power failures, traffic disruptions, pandemics, public orders, etc.).

In the event of force majeure, RINGFOTO reserves the right to change or postpone the dates and times of any part of the Imaging World trade fair or to cancel the event. RINGFOTO shall not be liable for any expenses, losses or damages of any kind incurred as a result of any substitution, change, cancellation or postponement of the Imaging World trade show.

Limitation of liability

RINGFOTO shall only be liable for damages resulting from an intentional or grossly negligent breach of duty by RINGFOTO, its legal representatives or vicarious agents. This does not affect liability for injury to life, limb and health, for breach of material contractual obligations and under the Product Liability Act. Material contractual obligations are those whose fulfillment is necessary to achieve the purpose of the contract and on whose compliance the parties rely and may regularly rely. In the event of a breach of essential contractual obligations, the claim for damages shall be limited to the typically foreseeable damage if this was not caused intentionally or by gross negligence, unless it concerns claims for damages arising from injury to life, limb or health. RINGFOTO shall not be liable for damages on the way to and from the event. Furthermore, RINGFOTO accepts no liability for material or immaterial damage or consequential damage arising from the use or non-use of any incorrect and/or incomplete content of the presentations and/or event documents. RINGFOTO assumes no duty of care for objects and goods brought along and excludes any liability for damage and loss of these objects. The exclusion of liability is not limited by any security measures carried out by RINGFOTO. Any damage occurring must be reported immediately to RINGFOTO and, in the case of criminal acts, to the police and reported in writing.

Insurance

The user is solely responsible for taking out any appropriate insurance cover in connection with his visit to the Imaging World trade fair.

Privacy policy

RINGFOTO attaches great importance to the protection of personal data. Further information on the handling of users’ personal data when using the Imaging World website can be found in our privacy policy at https://imagingworld.de/en/privacy-policy/.

Applicable law / place of performance and jurisdiction

These conditions of participation are subject exclusively to the law of the Federal Republic of Germany, excluding the UN Convention on Contracts for the International Sale of Goods.

If the visitor is a merchant, a legal entity under public law or a special fund under public law, the place of jurisdiction for all disputes arising from and in connection with the contractual relationship shall be Fürth / Bavaria. This shall also apply in cases in which the visitor has no general place of jurisdiction in Germany, has moved his domicile or usual place of residence abroad after conclusion of the contract or neither the domicile nor the usual place of residence of the visitor are known at the time the action is brought. Notwithstanding this, RINGFOTO may also assert claims against a visitor at the visitor’s general place of jurisdiction.

Status: June 2025